Privacy and cookie policy | UK Chapter of the International Institute for Sustainable Laboratories

We are I2SL UK Chapter Limited ("I2SL UK", "we", "our" and "us"), a limited company incorporated in England and Wales (Company number 16118066), whose registered office is at Africa House, 70 Kingsway, London, United Kingdom, WC2B 6AH.

I2SL UK is the UK chapter of The International Institute for Sustainable Laboratories, a 501(c)(3) nonprofit organisation registered in the state of Virginia, United States (EIN 04-3848205), whose registered office is at International Institute for Sustainable Laboratories, 2300 Wilson Blvd Ste 350, Arlington, VA 22201, United States.

If you have any questions about this notice, including any requests to exercise your legal rights please contact us at [email protected].

This notice was last updated on 6 May 2026.

WHY DO YOU PROCESS MY PERSONAL DATA?

When you join us as a member we may collect: contact information, such as your name, email address, phone number and address, organisation name, job title and professional designation to fulfil our contract with you to create and maintain your account, including to send you service messages.
When you make a payment, such as to pay membership. Our payment processors will use your payment information, such as your bank details and billing address, to process your payment. We (I2SL UK) do not have access to your payment information beyond your name, email address, address, and details of what you purchased. We collect this personal data because it is in our legitimate interests to know which membership you have purchased, and so that we can properly administer your membership and our membership records, and to meet our legal obligations to hold proper accounting records.
To send you marketing. Where you have previously expressed an interest in I2SL UK (and not opted out of marketing) we may use your name and email address to send you marketing because it is in our legitimate interests to promote the work of I2SL UK that we think you might be interested in, and to provide you with information about our work, including member benefits.

Where you have opted in to receive marketing, we may use your name and email address to send you marketing in line with the preferences you have provided and will only use your personal data in this way with your consent.

You can unsubscribe from receiving marketing at any time by contacting us at [email protected] or, where relevant, by following the unsubscribe link in any marketing communication you receive from us.
When you contact us with a query, we may collect your name, social media handle, contact details, and any other information you choose to share with us as part of your communication because it is in our legitimate interests to make sure we can properly respond to your query, including to provide technical support.
When you provide us with feedback, we may use your feedback to make improvements to our website, our ways of communicating with you, and our wider offerings, because it is in our legitimate interests to make these improvements.
When you use our website, we may collect information using essential cookies about your device and how you use our website. For example, we may collect your device identification number, browser type and version, operating system and platform, hardware used, browser plug-in types and versions, IP address (which may reveal your location), URLs, referrer URL, date and time of access, information about page response times, length of visits to certain pages, interaction information (such as scrolling, clicks, and mouse-overs), error reports and performance data (Device Information). We may use your personal data contained within this Device Information because it is in our legitimate interests to ensure the proper use, functioning, maintenance and security of our website.
When you use our website and consent to our use of non-essential cookies, we may use the personal data contained within your Device Information with your consent to improve our website and to better understand how people use it. Further information about the information we collect and how we do this is set out in our Cookie Policy below.
When you attend one of our events or a third-party event we also attend (including virtual events via video conferencing providers), we will usually collect your name, address, email address and phone number. We collect this personal data because it’s in our legitimate interests to promote I2SL UK and to know who is attending our events.
If you are a supplier to us, we may collect personal data from you (or the individuals working for you) such as your name, email address, phone number, fee quotes, details of payments we make to you, your bank details and other details of goods or services we have purchased from you. We collect this in order to take steps to enter into a contract with you and to facilitate that contract going forwards.
If you apply for a job with us we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), test results, qualifications, accreditations and any additional personal data we may receive from our recruitment partners.

We will use your personal data to assess your suitability for our available roles. We do this to perform our contract obligations or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.
If our business is sold. We process your personal data for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal data in this way, the buyer of our business may not be able to provide services to you.

CHILDREN'S PERSONAL DATA

We do not knowingly collect personal data from children who are under the age of 13 (or the age otherwise defined under applicable law) without parental consent or unless permitted by applicable law.

WHO DO YOU SHARE MY PERSONAL DATA WITH?

The International Institute for Sustainable Laboratories (The US chapter of I2SL UK) for all purposes detailed above.
Third-party partners and service providers, including payment processing companies, cloud storage and hosting providers, and analytics and advertising companies, to help us provide and improve the website and operate I2SL UK for the purposes detailed above.
Promotional events and marketing organisations. We do not sell data for marketing purposes but may share your data with an event organiser including if we run a promotional event with a third party. We will always tell you before (usually on the event registration form) and you will be given the chance to opt-out before we do this.
Regulators/ Authorities/ Enforcement Agencies, if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect our, our customers' and others' rights. This includes exchanging your personal data with other companies and organisations for the purposes of fraud prevention.
Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer.

WHERE DO YOU STORE MY PERSONAL DATA?

We store your personal data on third-party servers. When working with third parties, we may need to transfer your personal data outside of your home jurisdiction.
Whenever we transfer your personal data outside of your home jurisdiction, we ensure it receives appropriate protection as required by law. To keep this notice as short and easy to understand as possible, we have not set out the specific circumstances in which each of these protection measures are used. You can contact us using the details above for more information about this.

HOW LONG DO YOU KEEP MY PERSONAL DATA FOR?

To determine the appropriate retention period of personal data, we consider the amount, the nature and sensitivity of personal data, the potential harm from unauthorised use or disclosure, the purposes for which we process the information and whether we can achieve these purposes by holding the data for a shorter period.

In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We may use this anonymised information to conduct research and analysis, for example to help us understand our membership base at any given time, or to improve our website and the way we work.

WHAT ARE MY RIGHTS IN RELATION TO THE PROCESSING?

You may have various rights under applicable data protection laws, depending on your home jurisdiction. This may include the right to:

access your personal data (also known as a “subject access request”);
correct incomplete or inaccurate data we hold about you;
ask us to erase the personal data we hold about you;
ask us to restrict our handling of your personal data;
ask us to transfer your personal data to a third party;
object to how we are using your personal data; and
withdraw your consent to us handling your personal data.

You also have the right to lodge a complaint with us or the supervisory authority for data protection in your country. In the UK, the supervisory authority is the Information Commissioner's Office.

Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.

COOKIE POLICY

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you use our website and also helps us make improvements.

A cookie is a small file of letters and numbers that we store on your browser or in your device's storage. We only use (and store) non-essential cookies if you provide your consent.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.